Why Can’T I See Categories In Outlook?

How do I display color categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize.

In the pop-up box, scroll down to the bottom of the list and click All Categories.

A box labeled Color Categories appears, and you should click the box for New along the right side..

How do I enable categories in Outlook 2019?

Right-click an appointment in your Outlook Calendar or right-click a task in your Outlook To-Do List. Select Categorize. If you’d rather use the menu, go to Home and, in the Tags group, select Categorize. Choose a color category to apply it to the email.

How do I enable tags in outlook?

Turn on @Mentions Column in OutlookIn Outlook, right click the Columns above your email labeled From, Subject, etc.Click Field Chooser.Drag and Drop “Mentions” to the bar you right clicked on.You now have the Mentions column enabled! Any messages you’re “tagged” (@’d) in will now have the @ symbol next to them.

What does categories mean in Outlook?

Outlook categories are a management tool, similar to rules and tasks. Most users use the colors to visually identify items by people, topic, priority, and so on. However, categories can do much more. You can use them to perform quick sorts, populate search folders, and even narrow a mail merge to a specific category.

Why can’t I rename categories in Outlook?

When you rename a category in the Color Categories dialog box Outlook has to examine every categorized item in every folder to rename the category, if appropriate. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.

How do I show all categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

How do I sync categories in Outlook?

How to synchronize Outlook color categories across Exchange itemsFrom the Property name drop-down list, choose Categories.From the drop-down list directly below, choose Append new categories to item categories.As the category name, enter the full name of the user whose calendar you are now setting up to be synced.

What are categories used for in outlook?

Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them.

How do I sort by categories in Outlook 365?

Filter items by categoryAt the bottom of the navigation pane, click Mail .In the folder list, click the folder containing the messages that you want to filter.On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

How do you copy categories in Outlook?

Export categories in Outlook 2007 or newerCreate a new note with Ctrl-Shift-n.Add text to it and close it afterwards.Use CTrl-5 to get to your notes folder.Right-click and select Categorize > All Categories.Select all categories that you want to export.Use File > Save As to save the note to the computer.

Why are categories not showing in Outlook?

This is a bug in all recent versions of Outlook and it’s easily fixed. This happens when you move the Categories column to the left of the From field, or more accurately, immediately to the right of a field that uses an icon. If the field on the left is a text field, the colors will show.

How do I restore categories in Outlook?

Restore CategoriesOpen your Notes folder (keyboard shortcut: Ctrl+5).Drag & drop the Categories. … If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.Switch back to the Mail Navigation (keyboard shortcut: CTRL+1).More items…•

Where are Outlook categories stored?

If you use Exchange server, including Office 365 email or Outlook.com, your categories are stored in your mailbox. In Outlook 2003 (and older) the master category list is stored in the Windows Registry. Each user has a different category list.

How do I turn on categories in Outlook 2016?

Switch to the View tab. Click View Settings button. Click Columns. Select Categories, click Add.